Privacy Policy

1. Introduction

Welcome to Clan Roster ("we," "our," or "us"). We are committed to protecting your personal information and your right to privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our website and services at clanroster.com (the "Service").

2. Information We Collect

2.1 Information You Provide

• Account Information: When you create an account, we collect your email address and display name through Google OAuth or Discord OAuth authentication.
• Profile Information: You may choose to provide additional information such as avatars, character details, and clan information.
• User Content: Information you provide when creating clans, characters, posts, events, and other content on our platform.
• Communications: Information you provide when you contact us for support or feedback.

2.2 Information Collected Automatically

• Usage Data: We collect information about how you interact with our Service, including pages visited and features used.
• Device Information: Browser type, operating system, and device identifiers.
• Cookies: We use essential cookies for authentication and session management.

3. How We Use Your Information

We use the information we collect to:

• Provide, maintain, and improve our Service
• Process your account registration and manage your account
• Enable you to create and manage clans, characters, and other content
• Send you service-related communications and notifications
• Respond to your comments, questions, and support requests
• Monitor and analyze usage patterns to improve user experience
• Detect, prevent, and address technical issues and security threats
• Comply with legal obligations

4. Information Sharing and Disclosure

We do not sell your personal information. We may share your information in the following situations:

• With Your Consent: When you explicitly authorize us to share information.
• Public Content: Information you choose to make public (clan pages, public profiles) is visible to other users.
• Service Providers: We may share information with third-party service providers who assist us in operating our Service (e.g., hosting, analytics).
• Legal Requirements: We may disclose information if required by law or in response to valid legal requests.
• Business Transfers: In connection with a merger, acquisition, or sale of assets, your information may be transferred.

5. Data Security

We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. This includes encryption in transit (HTTPS), secure authentication through OAuth providers, and regular security assessments. However, no method of transmission over the Internet is 100% secure, and we cannot guarantee absolute security.

6. Data Retention

We retain your personal information for as long as your account is active or as needed to provide you with our Service. You may request deletion of your account and associated data at any time through your account settings. Some information may be retained for legal, security, or business purposes even after account deletion.

7. Your Rights and Choices

Depending on your location, you may have certain rights regarding your personal information:

• Access: Request access to the personal information we hold about you.
• Correction: Request correction of inaccurate information.
• Deletion: Request deletion of your personal information.
• Portability: Request a copy of your data in a portable format.
• Opt-out: Opt out of certain communications and data processing.

To exercise these rights, please contact us at privacy@clanroster.com.

8. Third-Party Services

Our Service may contain links to third-party websites or integrate with third-party services (such as Google OAuth and Discord OAuth for authentication). We are not responsible for the privacy practices of these third parties. We encourage you to review their privacy policies before providing any personal information.

9. Children's Privacy

Our Service is not intended for children under 13 years of age. We do not knowingly collect personal information from children under 13. If we become aware that we have collected personal information from a child under 13, we will take steps to delete that information.

10. International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. These countries may have different data protection laws. By using our Service, you consent to such transfers.

11. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date. We encourage you to review this Privacy Policy periodically.

12. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us at:

Email: privacy@clanroster.com